Positive Pay is the most effective check fraud prevention device available, according to the Government Finance Officers Association Recommended Practice. However, offering this vital service to business banking customers has been challenging for banks. The reason for this is twofold. First, many business banking customers cannot produce the check issue files in the bank’s standard format. Equally problematic is getting business banking customers to reliably deliver the check issue data.
Automated Check Issues enables banks to target small business and middle market customers for Positive Pay. The system connects directly with QuickBooks® and automatically sends outstanding check issue data (including voided checks) to the bank in the bank’s format. The system also supports other accounting systems via a file import wizard that is used to define the mapping between a customer’s data and the bank’s standard format.
Automated Check Issues is extremely easy to install and set up. The setup wizard guides the customer through the steps to connect the system to accounting systems, including QuickBooks, and automatically schedules the check issue retrieval. Audio and video instructions are included to eliminate calls to the bank’s customer service department.
Once set up, Automated Check Issues does the rest. At the scheduled time, the system retrieves any new check issue data and automatically delivers it to the bank. The customer is alerted by a desktop notification.